Expectations: To accomplish day-to-day tactical objectives in support of company and department goals.  Leads by example to ensure adherence to company policies and procedures in support of safety, quality, delivery, cost and morale (SQDCM) initiatives. Embraces and promotes company core values to establish and maintain a culture committed to ethical practices, legal compliance, and a union-free environment.  Leads efforts in developing self and others to ensure that a knowledgeable and skilled workforce is prepared to overcome current and future challenges. 

Role: The General Administration (GA) Department Specialist is responsible for a wide range of administrative functions that support the overall wellbeing, efficiency, and culture of the company. This role plays a key part in maintaining internal services, coordinating company programs and events, managing vendor relationships, and serving as a culture agent to promote a positive and engaging work environment. The specialist also supports executive operations and handles various general administrative assignments.

• Respond and Reply to HQ Requests for Data and Information:

• Serve as the point of contact for headquarters inquiries regarding data and information related to general affairs.
• Gather and organize data as requested, ensuring accuracy and timely responses.
• Prepare reports and presentations for HQ on relevant topics as needed.

• Control and Manage Company Waste and Recycling Process:

• Oversee the company's waste management and recycling processes.
• Ensure compliance with environmental regulations and company policies.

• Manage and Control Company Janitorial Services:

• Coordinate with janitorial service providers to maintain cleanliness and hygiene standards.
• Monitor the performance of janitorial services and provide feedback for improvement.
• Order/control janitorial supply items

• Control and Manage Company landscape:

• Manage, and control company landscape that include budget control, provide feedback, and maintain landscape.

• Employee Services & Benefits
• Control and manage employee benefit-related programs, including distribution and maintenance of uniforms, cellphones, and other company-provided items.
• Oversee and coordinate services related to vending machines and other facility-related vendors.
• Monitor and maintain service quality with third-party vendors to ensure employee satisfaction.
• Onboarding & Orientation
• Conduct orientation classes for newly hired employees, ensuring a smooth and welcoming onboarding experience.
• Provide new hires with essential company information, policies, and administrative support.
• Events & Community Contribution
• Plan, coordinate, and execute internal Company Events such as celebrations, team-building activities, and holiday functions.
• Organize and support the company’s Community Contribution Programs (CSR), including charity drives and local engagement efforts.
• Office & Facility Management
• Maintain and update the office, cafeteria, meeting rooms, and shared spaces to ensure a clean, aesthetically pleasing, and welcoming environment.
• Coordinate beautification and ambiance enhancements for daily use and special events.
• Administrative & Financial Processes
• Process invoices and manage payment activities for GA department accounts and service vendors.
• Maintain accurate records and ensure timely and compliant financial transactions.
• Executive & Guest Support
• Greet, escort, and serve VIPs and guests visiting the company, ensuring a professional and hospitable experience.
• Provide administrative and logistical support to the Company President and other key coordinators as needed.
• General Administrative Duties
• Support all other GA department assignments as required to ensure smooth daily operations.
• Act as a flexible and responsive resource to assist with unexpected or ad-hoc tasks as needed.

• Bachelor’s/AA degree in Business Administration, Management, or a related field preferred.

• 2+ years of experience in general administration or office management roles.

• Excellent organizational, communication, and interpersonal skills.

• Ability to multitask and manage multiple priorities in a fast-paced environment.

• Strong attention to detail with a proactive and service-oriented mindset.

• Proficient in MS Office Suite (Word, Excel, PowerPoint) and basic accounting systems.